When people launch an online store they usually must set up two or more emails for it. In most cases, [email protected] + [email protected] and personal ones for heads of departments like [email protected]. It may become difficult to manage two emails on your own(work & personal Gmail) and this is where the Gmail Fetcher comes to play.

Gmail fusing your professional email accounts allows you to conveniently manage/check them in one single place. So basically, your main Gmail account will host your professional emails allowing you to receive, view, and send using the Gmail interface.

Advantages :

  1. You make use of Gmail’s powerful notification and spam filtering system.
  2. You also get free Cloud Storage for your Emails(15Gb Storage) plus powerful backup.
  3. When you send emails from your professional email they don’t get delivered into the receiver’s spam folder.
  4. Ease of mail management, you can manage 5+ emails with just one Gmail account.
  5. You get to make use of Gmail’s features for formatting your emails.
  6. Fast Email sending and they won’t be delivered into the receiver’s Spam Folder.

In this tutorial, you’ll learn how to do it step by step. Before we dive in I am going to do the ‘Practical Example’ approach using :

Professional Email = [email protected]

Personal Gmail = [email protected]

STEP 1 :

I will assume that you have already created an email account on your Cpanel/server. So first step, navigate to your Emails.

STEP 2 :

Select the Professional Email you want to Gmailify then click ‘Check Mail’. You’ll be redirected to a new WebMail tab.

STEP 3 :

In your WebMail’s inbox, you will see a configurations email containing mail setup settings.

STEP 4 : CONFIGURATIONS TO TAKE NOTE OF.

We are going to use SSL/TSL Settings (Recommended).

1. Username — this is your professional email (in this tutorial I am using [email protected]).

2. Password — this is your set password for the professional email.

3. Incoming Server — these are the settings for receiving emails / incoming emails.

4. Outgoing Server — these are the configuration settings for sending emails / outgoing emails.

STEP 5 :

Open your Gmail account on a desktop browser(do not use your mobile phone). Navigate to your top right and click the ‘settings’ icon as shown below. A drop-down menu will appear so click “All Settings”

STEP 6 :

After opening “All Settings”, click “Accounts and Import” on the settings menu. Refer to the image below :

STEP 7 :

On the “Accounts and Import”, you will see a couple of options but in this tutorial we will focus on only two which are :

STEP 8 : SEND MAIL AS (A)

Let us start with A, click “Add another email address”. A new window will pop up and it should look like the one on the image below :

Enter the Name receivers will see on the FROM field for example you can say Human Resources StarLabs or John Doe.

Secondly, Enter your professional email in the Email Address field, in my case I filled it in with [email protected] (my demo professional email). When done proceed to the next section.

STEP 9 :

This is the part where you configure your mail to be sent through your domain’s SMTP servers. As explained in Step 4 you already know where to get the config information. I have ticked all the fields you should fill up see image :

1.SMTP server: since we are trying to send mail as, our SMTP Server is going to be under Outgoing Server (Refer to Step 4 to see my config info).

2.Username: full email address associated with your Private Email account.

3.Password: password for your Private Email account.

4.Port: use SMTP Server Port provided in your config information (mine, in this case, was 465, check the image on Step 4).

After setting up all those 4 select “Secured connection using SSL” on the two radio buttons right after the input fields. Click “Add Account” when done.

Here is my fully filled form :

STEP 10 : VERIFICATION

I do hope you didn’t close your WebMail or any email client you were using to receive emails for your Professional Email. Now all you have to do is to check for the verification code in your professional email’s inbox. Copy it and paste it into the corresponding field :

Here is an example:

Once verified you are good to go, congrats you can now send your work emails from within your personal Gmail account. Now let us move on to the last stage which is “receiving emails”.

STEP 11 : RECEIVE EMAILS FROM YOUR PROFESSIONAL EMAIL ACCOUNT (B)

Assuming you are still on Gmail -> All Settings -> Accounts and Import, this time around we will click on Add a mail account option under Check mail from other accounts section (shown by B on the screenshot below.)

Once you click on “Add a mail account” a new window will pop up. All you have to do is enter the professional email you want to receive emails from/for :

STEP 12 :

Select the option “Import emails from other account (POP3)” and click next.

STEP 13 :

1.Username: full email address associated with your Private Email account.

2.Password: password for your Private Email account.

3.POP server: since we are trying to receive mail, our POP Server is going to be under Incoming Server (Refer to Step 4 to see my config info).

  1. I recommend you to select this option “Always use a secure connection(SSL) when retrieving mail”.
  2. Also always use LABELS so tick this one as well.

You can always select what you want but as for me I didn’t select the first option because if I leave a copy of the emails it will contribute to the fast exhaustion of my inodes:

Back to Option 5, click on the select element and then select “New Label” provide a short name for the label in the pop up that appears :

STEP 14 :

If you completed Step #13 then congrats you have completed 90% of what this tutorial seeks to achieve. If you go back to your Gmail -> All Settings -> Accounts and Import, you should see something like what’s on the image below:

We are not done yet, just a few things need to be sorted to ensure ease of use.

STEP 15 :

If you go back to your Gmail inbox, you should see the newly synced emails from your professional email. In my case, I labeled my professional email as INQUIRIES as shown on the screenshot below :

I am going to make the label look a bit brighter than that so let us change the LABEL’s color:

On your Gmail’s left side menu you’ll see your Professional email’s label, simply click on the 3 dots to view color editing options. Once clicked you should see something like this :

Select your preferred color and kaboom!

STEP 16: HOW EVERYTHING WILL WORK NOW

Sending messages by default will always be FROM your Default Email. What this means is every time you hit the compose button by default you’ll be sending that email from your personal Gmail (if it is set as default). You can change the Default email by going to Gmail -> All Settings -> Accounts and Import, simply click the make default option in front of the respective email you want as default :

You can always choose which email you want to send a mail from :

Last but not least on the receiving end you must make sure under “Send mail as” you select the option shown below :

The above-mentioned option is very important because let us say for example you receive an email from [email protected] on your professional email, the moment you click reply Gmail will use the receiver email as the replying email instead of the default email. If it is not selected you’ll end up responding to some emails using default email instead of the respective one.

Example below: my personal Gmail is set as the default email for replying and sending mail, so my friend sent an email to my demo professional email. Instead of responding as default email(my gmail account), system automatically used the receiver email which is my demo professional email.

Conclusion :

Managing your professional mail and personal emails isn’t supposed to be difficult. Having both in one place can save you from missing some important emails one day. I do hope this tutorial helped save you out of a life where everything is everywhere and everywhere there is everything.

Professional/Business Email & .work Domain :

Additional Info :

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About the Author

Charles

Charles Mezoic is an IT specialist with extensive knowledge of Google web services, Finance and Marketing Tools. In addition to being a Google Certified Professional, he holds multiple certifications in Content Creation, Media and Marketing Strategies.

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